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                    <text>Association of Commonwealth Literature and Language Studies
Minutes of the 2019 Triennial General Meeting of the Membership
Held over two lunchtimes during ACLALS 15-19 July, 2019
Wednesday 17 July, 2019
1. After a welcome from the Chair, Chris Prentice, to the general membership, the
meeting opened with tributes to past Chairs and longstanding members of ACLALS,
Geoff Davis and Michael Wessels
a. Heart-felt tributes to Geoff Davis were presented by Chris Prentice (Chair,
ACLALS 2016–2019), Russell McDougall (SPACLALS), and Laura Moss
(CACLALS); tributes were read on behalf of Gareth Griffiths (SPACLALS),
Ganesh Devy (Independent scholar and activist), and Christa Stevens (Brill).
Spoken tributes were accompanied by powerpoint slides and a slide show of
photographs of Geoff, indicating the breadth and depth of his activities,
collaborations and friendships over many years across the many branches of
ACLALS. Many written tributes had preceded the meeting among members
from across the organization who were shocked and saddened by his passing
in late 2018.
b. Cheryl Stobie presented a very moving tribute to immediate past Chair of
ACLALS, Michael Wessels (SAACLALS), who also suddenly and tragically
passed away in 2018. Cheryl spoke as a colleague and a friend of Michaels,
and members of ACLALS from across the organization shared the sense of
loss of a respected scholar and a truly genial and generous host of the 2016
ACLALS conference held in Stellenbosch.
2. Chris Prentice summarized the remaining issues for discussion at the meeting:
a. Branch reports
b. The name of the organization (on which branches had been invited to send
submissions in advance ready for discussion)
c. Chair and triennial conference succession

3. Following the tributes Branch reports were presented in absentia from India
(IACLALS) and West Africa (WAACLALS).
As the lunch hour had passed, it was agreed to suspend the meeting and reconvene the
following lunchtime.
Thursday 18 July, 2019
4. The meeting reconvened and reports were presented by Branch Chairs of CACLALS
(Canada), EACLALS (Europe), WIACLALS (West Indies), SPACLALS (South Pacific),
SAACLALS (South Africa), EAACLALS (East Africa), and SLLACLALS (Sri Lanka).

�5. ACLALS Name change: a wide range of views were presented, both on behalf of
branch membership ascertained through polls prior to the conference/meeting, and
in the AGM itself.
In favour of the name change:
a. View that the term ‘Commonwealth’ is increasingly dated or obsolete
(CACLALS, EACLALS, WIACLALS)
b. The name no longer ‘speaks to’ – thus attracts – the younger
scholars/members needed to ensure the continuation of the organization
c. Although only one response was received from Southern African
membership, Iri, as SAACLALS Chair suggested that in the context of South
Africa’s larger decolonization processes, a new name may be called for.
d. Observation that ACLALS no longer receives funding from the
Commonwealth, so what merit to retaining the name (WIACLALS)?
Arguments against name change (or concerns raised about it):
e. What alternative name would be better?
i. Question raised in IACLALS’s report presented in absentia
ii. Postcolonial (CACLALS, EACLALS), but ‘postcolonial’ may be offensive
to some (eg. Indigenous people in Australia, SPACLALS)
f. Prefer to stay with ACLALS to retain relationships among member countries
(EAACLALS)
g. Preference for ‘Commonwealth’ as widely recognized name (WAACLALS
branch supports keeping ACLALS)
i. Other expressions of negative consequences of name changes
h. ACLALS was never founded with the idea of Commonwealth funding; the
membership and meaning of Commonwealth has already expanded, and
there are other advantages and opportunities gained through the
Commonwealth affiliation (SLLACLALS).
Some branches (eg. CACLALS) have it in their constitutions that they have the right
to change their names. The ACLALS organization cannot refuse the right of a branch
to change its name.
i. Suggestion that branches that wish to do so may change their names, leaving
ACLALS as it stands at present (Michael Bucknor, WIACLALS; Selina Tusitala
Marsh, SPACLALS)
j. Question of whether ACLALS will be required to continue affiliation of such
branches (Russell McDougall, SPACLALS)
The discussion concluded with an agreement that ACLALS will remain the name of
the overarching organization, but that branches may choose to change their names.
Elleke Boehmer raised the need for the organization to refresh for the next
generation of 21st century scholars. Melissa Kennedy, Helga Ramsey-Kurz and Joe (?)
advocated a more dynamic use of social media for communication between
scheduled conference events.
6. No offers to host the next triennial were received prior to the AGM, so with the
question of succession and the location of the 2022 triennial still unresolved —

�though East Africa indicated the possibility of hosting in 2025 — Chris Prentice would
continue discussions with branches following the conference.
7. The meeting concluded.

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                    <text>ACLALS Financial Report
2019
The Auckland conference accrued a deficit of $3858.81 NZD
The outgoing ACLALS Executive engaged in fundraising to cover the deficit.
No funds were transferred to the new executive.
2020
Revenue
Grant from European ACLALS 2020: $282.14CAD
Grant from Canadian ACLALS 2020: $710.00CAD
Total: $992.14
Expenditures
Payment for external website support: $150
Registration of aclals.net domain $52.44
Website hosting (godaddy): $179.89
Commonwealth Consortium for Education Dues: $134.50
Total: $516.83
Balance: $475. 31
2021
Carry forward from 2020: $475.31
Revenue
Grants from Canadian ACLALS 2021: $500.00
Grant from European ACLALS 2021: $621.14
Total: $1596.45
Expenditures
Renewal of aclals.net domain: $52.44 CAD
Software licensing: $49.95 CAD
Shipping costs: $49.17 CAD
Dues to the Commonwealth Consortium for Education 2021: $131.50
Total: $283.06

�Balance: $1313.39
2022
Carry forward from 2021: $1313.39
Expenditures
Dues to the Commonwealth Consortium for Education: $118
Renewal of Website hosting and domain until May 2026: $620.68
Total: $738.68
Summary for the 2019-2022 term
Total Revenue $2113.28
Total Expenditures $1538.57
Operation Funds to Carry Forward to next Executive: $574.71 CAD

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                    <text>ACLALS INTERNATIONAL (Belgium)
Financial Statements
June 30, 2009

�Table of Contents

Accountant’s Report
Balance sheet

Statement 1

Statement of Operations and Changes in Fund Balances

Statement 2

Statement of Cash Flows

Statement 3

Notes to Financial Statements

�Accountant’s Report
To the Members of ACLALS INTERNATIONAL

I have verified the statement of financial position of the ACLALS INTERNATIONAL (Belgium) as
at June 30, 2009, the statement of operations and changes in fund balances and statement of cash
flows for the year then ended. These financial statements are the responsibility of the association’s
members. My responsibility is to verify the pieces on which the accounts are built and their
conformity with the Belgian GAAP.

In common with many not-for-profit associations, the association derives revenue from grants,
donations and conference registrations the completeness of which is not susceptible of satisfactory
audit verification. Accordingly, my verification of these revenues was limited to the amounts recorded
in the records of the association and I was not able to determine whether any adjustments might be
necessary to revenues, excess of revenues over expenses, current assets and net assets.

In my opinion, except for the effect of adjustments, if any, which I might have determined to be
necessary had I been able to satisfy myself concerning the completeness of the revenues referred to in
the preceding paragraph, these financial statements present fairly, in all material respects, the financial
position of the association as at June 30, 2009 and the results of its operations and cash flows for the
year then ended, in accordance with Belgian generally accepted accounting principles.

Wilfried NIESSEN
Accountant

�ACLALS INTERNATIONAL (Belgium)
BALANCE SHEET
as at June 30, 2009

STATEMENT 1

General Fund
Year €
ASSETS
Current assets
Cash

21 467.78 €

21 467.78 €

LIABILITIES AND EQUITY (Fund balance)
Equity
Excess beginning of the year
Excess of the year

7 863.99 €
13,603.79 €
21 467.78 €

Approved by Chairperson

Date

The accompanying notes are an integral part of these financial statements.

Prior

�ACLALS INTERNATIONAL (Belgium)
STATEMENT OF OPERATIONS AND CHANGES IN FUND BALANCES
for the year ended June 30, 2009

STATEMENT 2

General Fund
Year €
REVENUES (Note 2)
CF Funding II 2007-2008
CF Funding I 2008-2009
Interest
Refunds of branch funding

14,753.18 €
12,404.00 €
27.17 €
1,630.51 €
28,814.86 €

EXPENSES
Regional branch funding
Travel costs
Membership to FILLM
Funding of conferences
Donation to MSF/Zimbabwe
Wreath
Postage
Proceedings Malta
Commonwealth Education Consortium
Bank charges

10,455.25 €
2,043.51 €
222.00 €
640.63 €
500.00 €
75.00 €
8.40 €
1,070.00 €
124.41 €
71.87 €
15,211.07 €

Excess (deficiency) of revenues over expenses
Fund balance, beginning of period
Fund balance, end of period

The accompanying notes are an integral part of these financial statements.

13,603.79 €
7,863.99 €
21,467.78 €

Prior

�ACLALS INTERNATIONAL (Belgium)
STATEMENT OF CASH FLOWS
for the year ended June 30, 2009

STATEMENT 3

General Fund
Year
Sources of cash
CF Funding II 2007-2008
CF Funding I 2008-2009
Interest
Refunds of branch funding

14,753.18 €
12,404.00 €
27.17 €
1,630.51 €
28,814.86 €

Uses of cash
Purchased services and executive expenses
Funding sent to regional branches
Other expenses

4 255.82 €
10,455.25 €
500.00 €
15,211.07 €

Excess (deficiency) of revenues over expenses
Cash balances, beginning of year
Cash balances, end of year

13,603.79 €
7 863.99 €
21,467.78 €

Prior

�The accompanying notes are an integral part of these financial statements.

ACLALS INTERNATIONAL (Belgium)
NOTES TO FINANCIAL STATEMENTS
June 30, 2009

1.

PURPOSE OF THE ORGANIZATION
ACLALS International is The Association for Commonwealth Literature and Language
Studies. It is a not-for-profit association organized to promote and coordinate
Commonwealth Literature Studies, organize seminars and workshops, arrange lectures by
writers and scholars, publish newsletters and hold a conference triennially. There are
operating chapters of ACLALS in Commonwealth countries worldwide.

2.

SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Fund Accounting
The association uses the unrestricted fund method of accounting for grants and donations. The
General Fund accounts for the organizations program delivery and administration activities.
Revenue Recognition
Revenue is in the form of grants from the Commonwealth Foundation under the headings
Program Grants and Core Grants, donations and grants from universities and other sources,
conference registrations and interest income. All revenue is recognized on receipt.
Foreign Currency Transactions
All amounts are stated in EURO.

_____________________________

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                    <text>ACLALS Chair’s Report
As many of you are probably aware, my term as chair was somewhat unusual. No decision was
taken at the last ACLALS meeting in Auckland in 2019 about where the association would be
headquartered next or where the next conference would be held. I was approached after the
conference by the past chair Chris Prentice. I want to thank Chris for all her work facilitating this
transition. This has been a period of challenge for ACLALS, with the loss of funding by the
Commonwealth Foundation several years ago, the passing and retirement of some very active
long-term members, and of, course, more recently, the COVID-19 pandemic.
One irony of the pandemic is that the activities of the Commonwealth largely shifted online,
and I was able to be more involved in some discussions than I might have been otherwise. I
took whatever opportunities I could to draw attention to the importance of academic freedom,
the humanities, and the value of post-secondary education. I had a few objectives for my own
term as chair, some that reflected my own sense of priorities, and others that emerged from
the directions set at previous meetings in 2013 and 2016.
Firstly, it was important that we updated our communication strategy. ACLALS has a permanent
home on the web! The domain www.aclals.net is registered internationally, with godaddy
hosting the site. The advantage of this is that the address remains the same, regardless of
where in the world the ACLALS leadership is located. This means that the website does not
need to move every three years. It is simply a matter of transferring editorial control from one
person to another. it’s a pretty simple wordpress site that I have since maintained myself and
with the help of students.
The ACLALS website is also home to a lot more information about ACLALS than in the past.
Going back to at least 2016, members of ACLALS and the ACLALS executive had been looking at
ways to both preserve the ACLALS archive, and to record the history of the organization. In the
last three years, we’ve tackled that in a few ways. The ACLALS archives now have a permanent
electronic home. This is also a living resource that can be added to in the future. Sorthing
through thousands of documents was a substantial task. Creating this digital archive would not
have been possible without the support of the following organizations:
The Information and Communications Technology Council Work-Integrated learning Digital
Program
The Ontario Work Study Program
The office of Indigenous Initiatives at Lakehead University
The Lakehead University Library
Specifically, I want to acknowledge the work of Connor D’Angelo, Ashley Little, and Mariah
Toset, all of whom worked to scan documents into the archives over this three year period.
Mariah also sorted and labelled them.

�I also want to thank Sara Janes, the Lakehead University archivist, for arranging web storage,
helping to set up the archives and providing training on the Omeka system, amongst other
things.
This archive means an end to shipping boxes of papers around the world every three years,
which is beneficial from an environmental and financial perspective.
In addition to the archive, the ACLALS website now has a narrative history, summary of past
conferences, and a list of resources for further research. In addition to those supporters
mentioned above, this project was funded by the Mitacs Globalink Research Internship
program.
I also want to acknowledge Mariah Toset and Yi Wang who wrote the historical narrative you
can now find on the ACLALS website, along with a complete list of past conferences, an
overview of key figures, and an extensive bibliography of sources about ACLALS and its history.
This is a living project. The fact that this is web-based means that more documents can be
added to the archive in the future, and the history can be expanded and developed as future
executives see fit. The archives and bibliography mean that this is a resource for current and
future scholars.
Another major concern I had was to regularize the organization’s finances, after several years
with no bank account and no external funding or system of internal funding for the ACLALS
office.
Back in 2016, ACLALS resolved that regional branches would send 10% of membership fees to
the central ACLALS organization. There are a number of reasons why ACLALS needs to have
some funding. First of all, we are required to pay an annual membership to the Commonwealth
Consortium for education. Secondly, even a very modestly run ACLALS office needs to maintain
the website and perform administrative tasks that may occasionally cost money. It has been
difficult, I know, for many branches to collect membership fees in the context of the pandemic,
but I hope we will continue to move forward.
I want to thank Canadian ACLALS and European ACLALS for providing that seed funding for
ACLALS over the past few years.
As may have been evident from my previous list of thanks, part of maintaining robust finances
for ACLALS and getting the resources needed to accomplish projects is applying for grants. This
conference is being sponsored by the Social Sciences and Humanities Research Council of
Canada, Toronto Metropolitan University, University of Toronto, University of British Columbia,
Lakehead University, St. Jerome’s University, Saint Mary’s University, the University of New
Brunswick and the journals Canadian Literature and Studies in Canadian Literature. Thank you
so much to all of our sponsors, without whom we would not be here. I also want to thank
ARIEL for their contribution of a subscription for the graduate student prize.

�I also want to thank the ACLALS vice-chairs, Neil Kortenaar and Judith Leggatt, Site Coordinators
Anne-Marie Lee-Loy and Hyacinth Simpson, and organizing committee members Laura Moss,
Veronica Austen, Karina Vernon, Sarah Dowling, John Ball, Asma Syed and Henghameh
Saroukhani. It really does take a village to put together an event like this, particularly under the
challenging circumstances that we faced over the last three years. I also want to thank the folks
at Lakehead University – particularly my colleagues in the department of English, and my dean,
without whose support I could not have taken on this role.
I also want us all to take a minute to acknowledge the work of Mariah Toset. I’m sure many of
you have interacted with Mariah over the last year, who, in addition to playing a pivotal role in
putting together the ACLALS history project has played a really pivotal role in this conference.
From finding us our wonderful conference hotel, to the conference program, to the virtual book
fair, many of the elements of this conference would not have come together were it not for
Mariah’s incredible work.
I also want to thank the regional chairs: Michael Bucknor, Mohd Asaddudin, Walter Perera,
Marcel Okhakhu, Alex Wanjala, Iri Manase, Michael Griffiths, Radhika Mohanram and Asma
Sayed.
Lastly, I want to thank all of you for coming. Though I have been to several ACLALS conferences
over the last 20 years, I never envisioned myself as the chair. I’m happy to have been able to
steer the association through this difficult time. There were some moments in the last two
years where I wondered if we would really be able to come together in person in Toronto this
year. It’s gratifying to see it happening.

�</text>
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                    <text>CACLALS REPORT FOR ACLALS 2022
Submitted by Dr. Asma Sayed, President (2019-22), June 2022
CACLALS hosted its annual conference from June 15-18, 2022, virtually at Kwantlen
Polytechnic University in British Columbia. The annual general meeting was held on June 18th.
This year’s conference was much smaller compared to last year’s. We received fewer abstracts
than we usually do. Yet, we have had approximately 75 registrations, one keynote, one plenary,
two roundtables, and 35 presentations. We had some though-provoking, insightful, and inspiring
sessions over the four days. Julietta Singh was the keynote speaker.
This year, we could have gone back to the Congress, but navigating the Federation’s online
portal is somewhat complicated and we could not find a good reason for our members to pay
high Congress fees for a virtual conference experience which we were able to offer at a much
lower rate. Also, our two key partners, ACCUTE and ILSA were hosting their conferences inperson at different times in different places. We had been in talks with both the associations and
were hopeful that some partnership will work out this year as well. Thus, our conference dates
also coincided with ILSA’s conference dates, but finally, it proved to be too much work for both
the associations to make things work when one association was hosting virtually and another inperson. Thus, we hosted our second independent and virtual conference this year. Having said
that, we do recognize the value of hosting our conference alongside other associations and in
partnerships with other associations. There is also much to be desired about networking when
meeting people in person. Thus, we will be returning to the Congress next year as it will be
hosted in-person at York University, and we will hopefully be able to host events in partnership
with our partner associations such as ACCUTE and ILSA.
During the year, in response to the Federation’s Igniting Change report, we organized a panel to
discuss our response to the report and agreed to include an EDID representative position on our
executive and to sign the Charter. We have now officially signed the Federation’s EDID Charter.
This year, we also completed the steps for changing the name of the association as per our
constitution. The discussion about the name change started with Mariam Pirbhai writing a letter
to ACLALS executive in 2019 before she stepped off her role as the President of CACLALs.
Over the three years since then, we have gone through multiple steps including a name-change
panel discussion, a survey, a referendum, and received approval of more than 75% of the
membership. As of December 31st, as per our constitutional requirement, we had completed all
the steps. No more steps are required. Thus, the Canadian Association for Commonwealth
Literature and Language Studies is now officially called the Canadian Association for
Postcolonial Studies (CAPS). As we have discussed at the conference (and before that as well),
we recognize the limitations of this name, but this is what our membership came up with, voted
for, ratified, and endorsed. Ultimately, what matters is that we work centring our intentionality
and positionality and not let our work be limited by the association’s name. At the very least, we
have signalled our moving away from the colonial concept of the Commonwealth.

1

�The next executive will do the work of getting the name changed with the Federation, changing
our logo, our name on the bank account and other such practical matters.
For over a year now, CACLALS President, Asma Sayed, has represented CACLALS at
ACLALS and served on the ACLALS conference committee. She will continue to represent
CACLALS during ACLALS as she will be attending in person in Toronto in July.
Dr. Sayed mentioned at the AGM 2022 that she was glad to leave CACLALS/CAPS in a strong
financial position. She thanked KPU, her institution, for their full support over the past two
years. Both years, KPU provided two Zoom accounts and a full-time tech support person for all
the days of the conference. Knowing what other associations are paying for these services, this
could have easily cost us approximately 3K-5K per year, and thus over the two years,
CACLALS managed to save 6K to 10K in technical expenses. This also allowed to keep the
conference registration fees extremely low at between 20 and 50 dollars. Some of the expenses
were covered through Sayed’s grants through KPU. Sayed reminded that while CACLALS is in
a strong financial position, as we return to in-person conference in a city such as Toronto in
2023, and go back to the Congress, next year, our expenses will be high, so we need to be
mindful of how we use the funds and work on attracting more funds.
Membership thanked Asma Sayed for three years of her leadership as the President of
CACLALS, and the members of the executive, for steering the association through some
extraordinarily challenging times.
A new executive for 2022-24 was elected at the AGM. Executive structure has been changed
and new positions have been added to ensure a better sharing of the workload. Jesse Arseneault
will serve as the next President post-ACLALS in July 2022.

2

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